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Using the Address Book in the Mail@umd Web Client

Using the Address Book in the Mail@umd Web Client

The Address Book is a component of Webmail that allows you to create, maintain, and use a customized database of contact information. When you first access your address book there are no contacts, you have to create some contacts or import them from other address books. The maximum number of contacts you can add is 1000.

This web page provides instructions on how to use the Address Book in the following ways:

Open the Address Book

Add Contacts to the Address Book

Address Messages Using the Address Book

Search the University Directory for a Contact

Open the Address Book

There are three ways to view the Address Book in the Mail@umd web client:

• Click on the Address Book link in the Links menu.
• Click on the Add to Address Book link, located next to the From: field when you are viewing a message.
• Click on the Address Book button in the Mail composition window.

The Address Book itself provides an alphabetized list of your current contacts, and the tools for adding new contacts, creating personal group lists, finding contacts (in your own Address Book or in the University Directory), deleting contacts, and more.  The Address Book allows you to store a variety of information for each contact. You can later look for specific contacts alphabetically (by first letter of last name), by category, or searching with set parameters.

Add a Contact to the Address Book

From a Message

A quick way to add the sender of a message you are currently reading to your contacts list is to use the Add to Address Book feature from within an open message.

1. Open a message in the Message window.
2. Click on the Add to Address Book link next to the From: field of the message.
3. The Message window will be replaced with an Add/Edit Contact form. You need to fill in at least one of the fields highlighted in yellow. All other fields throughout the rest of the form are optional to your own needs.
4. Scroll down to the bottom of the form and click on the Done button to complete the process.

In the Address Book

To add a contact to your Address Book:

1. Click on the Address Book link in the Links menu.
2. From the Address Book Contacts page, click the Add Contact button.
3. The Message window will be replaced with an Add/Edit Contact form. You need to fill in at least one of the fields highlighted in yellow:
   • Nickname: You can use a nickname or group name in the To:, Cc: and Bcc: fields in place of an e-mail address; e.g., rather than typing personname@umd.edu in the Message To: field, you could type personname and, provided their e-mail address is included in your contact information for the individual, the message will be directed to the appropriate location. You can click the Expand button on the Compose Command bar to show the full e-mail address.
   • First Name
   • Last Name
   • Display Name: The default name display is First | Last.
   • E-mail address

To edit contact information:

1. From the Address Book Contacts page, do one of the following:
   • Click the Edit icon for the contact whose information you want to change; or
   • Click the name of the contact whose information you want to change; their Contact Profile page opens; then click the Edit link.
2. Change the contact information as necessary. Click the Done button to save the new information to the Address Book database.

To delete a contact:

1. From the Address Book Contacts page, do one of the following:
   • Click the Delete button for the contact who you want to delete; or
   • Click the name of the contact who you want to delete; their Contact Profile page opens; then click the Delete link.
2. From the Confirm Delete page, click Delete to remove the contact from the Address Book database.

Address Messages Using the Address Book

To send messages to Address Book contacts:

1. From the Compose window, click on the Address Book button in the Compose Command bar.
2. Click on the e-mail address associated with the individual in your Contacts list to whom you wish to send a message.
3. In the resulting E-mail to: Window, click on the Back to Compose button again.

Using this method, the contact's e-mail address will be inserted in the message To: field. To direct a selected contact e-mail address to the CC: or Bcc: field, follow these steps:

1. From the Compose window, click on the Address Book button in the Compose Command bar.
2. Click in the appropriate checkbox, CC: or Bcc: next to the Contact name and click on the Back to Compose button.
3. In the resulting E-mail to: Window, click on the Back to Compose button again.

For more information about creating Group contact lists and making multiple contact selections from the Address Book, please see the Quick Start to Webmail tutorial.

Search the University Directory for Contacts

You can use the Directory Services feature in Address Book to link to contact lists outside of Address Book. You can add and remove directory services from a list you access in Address Book; the directory service of interest to Webmail users is the University of Maryland Directory.

Adding the UM Directory Service

1. From the Address Book Contacts page, click the Find People link from the Command bar at the top of the page.
2. On the Find People page, click the Directory Services link.
3. Click the Add Service button.
4. In the Directory Services Properties page, enter the italicized information in the following text boxes:
   • Description: UMD Campus Directory
   • LDAP Server: directory.umd.edu
   • Search Root: dc=umd, dc=edu
   • Port Number: 389
   • Maximum Results: 20 (is recommended, but you can provide a number up to 100).
5. Leave the Secure Connection checkbox unselected.
6. The Login Required information is not needed.
7. Click the Done button. The new service is added and available for use, and the Directory Services page displays.

Choose the Directory Service to Search and Select an E-mail Address

1. From the Compose window, click on the Address Book button.
2. From the Address Book page, click the Find People link from the Command bar at the top of the page.
3. Click the Directory Services link.
4. Select the UMD Directory Service from the Services list to make it the active service for Address Book. Click on the Select button.
5. Type the name of a member of the University of Maryland community in the Find People Name: field.
6. Click on the Find Now button.
7. Click on the hyperlink associated with the person's e-mail address (if you click on the hyperlink associated with their name you will end up viewing their contact profile).
8. In the resulting E-mail to: Window, click on the Back to Compose button again.